ADVANCED PROJECT ADMINISTRATION COURSE

OBJECTIVES

• Demonstrate an advanced understanding of key concepts, principles, and practice of project planning, project administration, and project controls
• Develop practical project management skills and tools for navigating, planning, and executing projects
• Understand the key aspects of Project communication and be able to effectively manage stakeholders
• Understand a project plan by identifying the scope, task dependencies, schedule, critical path, and risks
• Identify deliverables and break down the project into subprojects and define the sub-project deliverables
• Understand the various stages of a project life cycle and the related activities in each stage
• Understand the roles and responsibilities within a project and the different levels of empowerment concerning requirements and the business case
• Identify the critical factors to project success
• Develop the required change management skills to support change in the organisation
• Develop the skills to identify the most relevant project administration methodology to use, given the project objectives, the degrees of uncertainty, and the constraints
• Practice effective project planning, coordination, communication, problem-solving techniques, and stakeholder management through real-world case studies and simulations

Course Content:

 Introduction to Project Management

• Fundamentals Of Project Management
• Introduction to project management concepts, methodologies
• Key project management tools
• Stages of Project Life-cycle
• Project vs Program vs Portfolio Management

Project Administration

• Overview of Project administration principles and modern management practices
• Project planning and scheduling overview
• Maintaining relevant project data in various systems about capacity, new opportunities, and general project records
• Maintain an efficient filing protocol for project documentation
• Assist with the creation of Project Initiation/Charter documents for new projects
• Establishing resource capacity data regularly, and communicating analysis to the Project Manager

Project Team Administration

• Provide day-to-day administrative support to the project management team
• Set up team meetings, take/record meeting minutes, and allocate actions, as necessary
• Assistance with the monitoring, and reporting of progress on projects
• Assistance with project travel arrangements, as required
• Supporting ad-hoc requests from project team members
• Ensuring project timesheets are completed weekly

Financial Administration

• Updating the team’s project financial reports
• Assistance with project financial forecasting
• Processing and raising PO numbers for invoices
• Set up time management tools and expenses tracking tools for each project
• Establish a liaison between the Project Management and Finance teams

Understanding the Project Charter

• Understanding a project
• Project Objectives / Goals
• Project Scoping
• Team Roles and Responsibilities
• Project Monitoring & Evaluation
• Developing and upkeep of a Project Charter

Understanding Project Scheduling, Gantt Charts, and Critical Path

• Understanding Project Scheduling
• Understanding Project Activities
• Sequence Activities
• Sequencing project tasks
• Excel Gantt Chart
• Dependencies among project activities
• Project duration and oversight of the critical path
• Perform Integrated Change Control

Risk Management

• Determining the project environment
• FMEA
• Identify and assess project risks
• Prioritize and schedule project risks
• Risk Mitigation – Plan Risk Responses
• Issue Management

Understanding Project Failure and Critical Success Factors

• Reasons for Project Failure
• Understanding Project Success
• Current and Emerging Industry Trends

Understanding of Windows and Microsoft Office Applications

• Overview of Windows 7 & 10
• Microsoft Word Overview
• Microsoft Excel Overview
• Microsoft Outlook Overview
• Microsoft PowerPoint Overview
• Internet Fundamentals & Google Search

Communication and Organisational skills Overview

• Communication skills overview (Verbal and written)
• Listening skills overview
• Communicating across cultures and with diverse stakeholders
• Identification of Project Stakeholders/stakeholder matrix
• Stakeholder management and communication
• Customer service skills
• Organisational skills

Problem-Solving and Teamworking Skills Overview

• Tools and techniques for Problem-Solving, Teamworking
• Six Thinking Hats
• Brainstorming
• Exercises and simulations

Decision-making and Negotiation Skills Overview

• Tools and techniques for Decision-making and Negotiation Skills
• Pareto Technique
• Organizational Decision Making
• Democratic Decision Making
• Strategic Negotiation
• Negotiation Scenarios
• Simulation

TRAINING METHODOLOGY

The training methodology combines lectures, discussions, group exercises and illustrations. Participants will gain both theoretical and practical knowledge of the topics. The emphasis is on the practical application of the topics and as a result participant will go back to the workplace with both the ability and the confidence to apply the techniques learned to their duties.