PROJECT MANAGEMENT MONITORING AND CONTROL

OBJECTIVE:

To meet project objectives, the project team must identify and implement all the necessary activities to achieve specified targets. The training provides a global view and specific management strategies, tools and techniques for planning, monitoring and controlling projects and programmes. It will help Project Coordinators and team members in detecting problems or possible overruns early on in the execution by using clear project status reports. Able to avoid waste (and potential failure) by controlling the expectations and understanding of key stakeholders (customer, sponsor, team) in regard to project objectives and required outcomes.

CONTENT

Understanding Projects - Success and Failure

• Characteristics of Projects.
• Fundamentals of Project Management.
• Project Governance - controlling project selection.
• Project Governance - controlling project commencement using the charter.
• Controlling Understanding - effective kickoff with the project team.

Project and Programme Context and Process

• Project and programme cycles.
• Controlling Stakeholder expectations - optimize the schedule.
• Logical framework, objectives, goals, outcomes, outputs, and inputs.
• Project risk management and critical assumptions.

Project Planning and Project Plan

• Project constraints (scope, time, cost).
• Work Breakdown Structure (WBS).
• Activity sequencing and time estimates, project schedule and Gantt Chart.
• Critical path. Activity-based budgeting.
• Types of resources (material, human and financial).
• Resources allocation and optimization.
• Cost estimates and Contingencies.
• Project budget and cash flow.
• Integrating procurement activities into the operational schedule.
• Risk management plan.
• Applications with MS Project.

Project Monitoring and Control

• Actual cost and schedule updates.
• Estimate at completion and revised project plan.
• Corrective and preventive actions.
• Variance Analysis using Earned-Value Management (EVM) method.
• Forecasting to Control Project Budgetary and Schedule Concerns
• Managing Change
• Advanced Status Reporting Techniques

Controlling Project Closure and Addressing Unpredictability

• Scope Verification - requirements traceability
• Management of Project Records
• Continuous Learning Techniques through Project Retrospective
• Controlling Project Close-out
• Controlling Volatile Environments - adaptive project management
• Contrasting Control Mechanisms between Predictive and Adaptive Project Management

TRAINING METHODOLOGY

The training methodology combines lectures, discussions, group exercises and illustrations. Participants will gain both theoretical and practical knowledge of the topics. The emphasis is on the practical application of the topics and as a result, participants will go back to the workplace with both the ability and the confidence to apply the techniques learned to their duties.