ADVANCED PROJECT COORDINATOR COURSE

OBJECTIVE:

• Demonstrate an advanced understanding of key concepts, principles, and practice of project planning, project coordination, and project controls
• Describe how to define a project by understanding the project goal, identifying the priorities, and adequately planning the time, cost, and resources needed for the project
• Understand the key aspects of Project communication and be able to effectively manage stakeholders
• Detail a project plan by identifying the scope, task dependencies, schedule, critical path, and risks
• Understand the various stages of a project life cycle and the related activities in each stage
• Understand the roles and responsibilities within a project and the different levels of empowerment concerning requirements and the business case
• Identify the critical factors and stakeholders to project success
• Develop the required skillset and capabilities to support successful business change programs within your organisation
• Develop the skills to identify the most relevant project coordination methodology to use, given the project objectives, the degrees of uncertainty, and the constraints
• Practice effective project planning, coordination, communication, problem-solving techniques, and stakeholder management through real-world case studies and simulations

Content:

Introduction to Project Management

• Introduction to Project Management
• Project management framework Characteristics of Projects
• Definition of a Project Manager
• Roles and Functions of a Project Manager
• Project Management Skills
• Project Alignment with Business/Corporate Strategy
• Stages of Project Lifecycle
• Project vs Program vs Portfolio Management

Project Management Life Cycle

• Project management processes
• Initiating
• Planning
• Executing
• Monitoring and Controlling
• Project Closure

Developing the Project Charter

• Defining a project
• Project Objectives / Goals
• Project Scoping
• Team Selection
• Team Roles and Responsibilities
• Project Monitoring & Evaluation
• Develop Project Charter

Project Stakeholder Management

• Identification of Project Stakeholders
• Stakeholder matrix
• Communication Plan
• Key Project Communication Skills

Understanding Organisational Structures

• Organisational Structures
• Functional Organisation
• Weak Matrix Organisation
• Strong Matrix Organisation
• Balanced Matrix Organisation
• Projectized Organisation
• Organisational Structure Influences on Projects

Project Scheduling, Gantt Charts, and Critical Path Analysis

• Work breakdown structure
• Define Activities
• Sequence Activities
• Project Scheduling
• MS Project vs Excel Gantt Chart
• Sequencing project tasks
• Add resources to your Gantt
• Add time and cost to your Gantt
• Dependencies among project activities
• Project duration and evaluation of critical path
• Perform Integrated Change Control

Estimating Project Costs

• Plan Cost Management
• Estimate Costs
• Preparing Project Budgets
• Control Costs

Resource Allocation and Resource Smoothing

• Plan Human Resource Management
• Acquire Project Team
• Develop Project Team
• Resource Mobilization
• Project Procurement and Management

Project Progress Reporting and Management

• Project Management Reporting
• Earned Value (EV)
• Key Earned Value Terminology
• Combining Schedule and Costs
• Project Status Report
• Schedule Variance (SV)
• Cost Variance (CV)
• Schedule Performance Index (SPI)
• SPI Run Chart
• Cost Performance Index (CPI)
• Estimated Cost at Completion
• Estimated Duration at Completion

Risk Management

• Definitions – What is Risk?
• Risk Management Process
• Risk Management Model
• Identifying Potential Risk Events
• Qualitative and Semi-Quantitative Risk Analysis Techniques
• Prioritize and schedule project risks
• Risk Register
• Probability and Impact Matrix
• Risk Response Planning
• Strategies for Risk Response Planning
• Contingency Plan

Project Quality Management

• What is Project Quality Management?
• Quality Planning
• Quality Management
• Perform Quality Assurance
• Perform Quality Control
• Cause-and-Effect Diagram
• Control Charts
• Flowcharting
• Pareto Diagram
• Run Chart

Wrapping Up the Project

• Develop Documentation
• Develop control Plan
• Handover and sign-off
• Lessons Learned
• Tie up loose ends

Project Failure and Critical Success Factors

• Reasons for Project Failure
• Measuring Project Success
• Benefits Realization
• Industry Trends

ADVANCED PROJECT ADMINISTRATION COURSE

OBJECTIVES

• Demonstrate an advanced understanding of key concepts, principles, and practice of project planning, project administration, and project controls
• Develop practical project management skills and tools for navigating, planning, and executing projects
• Understand the key aspects of Project communication and be able to effectively manage stakeholders
• Understand a project plan by identifying the scope, task dependencies, schedule, critical path, and risks
• Identify deliverables and break down the project into subprojects and define the sub-project deliverables
• Understand the various stages of a project life cycle and the related activities in each stage
• Understand the roles and responsibilities within a project and the different levels of empowerment concerning requirements and the business case
• Identify the critical factors to project success
• Develop the required change management skills to support change in the organisation
• Develop the skills to identify the most relevant project administration methodology to use, given the project objectives, the degrees of uncertainty, and the constraints
• Practice effective project planning, coordination, communication, problem-solving techniques, and stakeholder management through real-world case studies and simulations